OnBuy - Mapping product SKUs to the catalogue

This guide helps you map Avasam items to products on OnBuy.

Listing vs mapping

With Avasam you can map products directly to the OnBuy catalogue. However, to do this it requires the product to already be present in the OnBuy catalogue. 

If the product does not exist in the OnBuy catalogue, then you will need to add it to their catalogue separately before it can be mapped back to Avasam (also known as listing). Currently, Avasam does not have an automated listing tool to add products to the OnBuy catalogue, so this must be done manually.

More details on this are shown below.

Mapping items to OnBuy

You can map items in your Avasam inventory to the matching products in the OnBuy catalogue using the barcode and OnBuy's OPC code to make the process quick and simple.

  1. Click on the listing manager entry to expand it.
  2. Click on the relevant OnBuy integration you want to use - this opens the OnBuy catalogue mapping tool. A list of all your sourced items are shown.
  3. To choose which product to list (you can search using the title or OPC/barcode among others), the product should show the blue cloud icon, this means it is not linked to another product already (green/grey tick), and it's not got any errors (Red exclamation mark).
  4. Click on the list button.
    1. The add to catalogue window opens.
    2. Click search to look up the product against the OPCs in OnBuy's catalogue, or by other fields like title. You may get more than one result.
    3. Select the shipping service you wish to use for this product.
    4. Check the price is correct before you continue.
    5. Click on the URL button to open the product in OnBuy and check if it is definitely the right product.
    6. If you have setup delivery templates in your OnBuy account, these can be selected from at the bottom of the window. This should default to Avasam shipping settings.
    7. You can change the condition of the product you'll be offering from New, if required.
  5. Click the create button for the item you want to map the product to on OnBuy to create an entry for you to sell the product using the specified price
  6. You should receive a green confirmation message, and the blue cloud for the product will become a green tick - This tick may take a few minutes to update.
    1. If an error is returned, review it and either update your product, or contact support.

If a product shows a grey tick, then it has been previously listed for your account without using Avasam.

If an entry in the catalogue mapping screen has an orange exclamation mark by it, this means it can only be mapped by the brand owner. You cannot map this item.

Changes made will only affect orders downloaded after new mapping is in place. It will not affect orders already in Avasam.

Listing items to OnBuy

When a product is not already present in the OnBuy catalogue, it must be added using their tools, as Avasam does not currently have an automated listing tool for OnBuy.

You need to use the OnBuy Product Wizard, or one of their import templates to add the product to the catalogue (you can export product information from Avasam as a CSV file).

Once listed, you will still need to map the new product(s) to Avasam as above to allow the orders to be synchronised and fulfilled by Avasam automatically.

Clearing or deleting SKU mappings for products

If you no longer wish to sell a product, you should delete the mapping  from the product in Avasam to the OnBuy catalogue:

  1. Click on the listing manager entry to expand it.
  2. Click on the relevant OnBuy integration you want to use - this opens the OnBuy catalogue mapping tool. A list of all your sourced items are shown.
  3. To choose which product to list, you can search using the title or OPC/barcode among others. The product should show the green tick to show it's mapped already.
  4. Click edit.
  5. Click the  X under delete.
  6. Click confirm to complete the deletion of the mapping.
  7. The icon for the product will change to a blue cloud.

You cannot delete the mapping for a product listed outside of Avasam (showing a grey tick)

Updating the price on OnBuy

If setting prices manually, you can check and update the product price to be charged on the channel:

  1. Click on the listing manager entry to expand it if it has contracted.
  2. Click on the relevant OnBuy integration you want to check - this opens the OnBuy catalogue mapping tool.
  3. Locate the OnBuy channel you have integrated, and click on the listings button to the right hand side.
  4. Search for the product(s) by SKU or Title. It should now have a tick by it.
  5. Check the selling price value is correct. If you need to change it, remember to click the update button to apply it to the listing on OnBuy at next sync.